Have you ever wondered how much time you spend in meetings or who you hang out with most often? You can use Time Insights on Google Calendar to see a breakdown of your time.
What are Google Calendar Time Insights?
The intent of Time Insights is to better understand how you spend your time. Based on the type of information you learn, you can adjust your schedule or see what day most of your meetings are taking place. This is how Time Insights works in Google Calendar.
Note: The feature will be available to Google Workspace customers from October 2021, including Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Nonprofits. Users with free accounts
View time insights in Google Calendar
Go to Google Calendar and log in. If necessary, go to the main menu on the left by clicking the hamburger menu icon (three horizontal lines) in the top left.
A Time Insights section appears above your calendar list that you can expand.
This gives you a quick overview of your time in meetings for the day, week, month, or year, depending on which calendar view you are currently using. For a detailed view, click on “More Insights”, which opens a scrollable sidebar on the right.
Here you can see your time insights divided into three sections for time breakdown, time in meetings, and people you meet with. Let’s take a look at each one.
With a handy pie chart above and details below, the Time Breakdown section lets you see how much time you spend in different types of meetings.
You can view one-on-one meetings, meetings with three or more guests, events that you need to act on, and the remaining time based on your work hours.
When you change your calendar view using the drop-down list at the top of the Google Calendar screen or a keyboard shortcut. You will then see that your time breakdown is adjusted accordingly.
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Time in meetings
The Time in Meetings section shows you exactly how much time you spend in meetings.
Above you can see which day of the week most of your meetings take place, along with your daily average. Below you can see one-time meetings in light blue and recurring meetings in darker blue.
As with the Time Breakdown section, you can select a different calendar view from the drop-down list to view your time in meetings by day, week, or month. If you choose a year view, for most meetings you will simply see the day and a daily average.
People you hang out with
The final section in Time Insights is used to see who you spend most of your time with in meetings and for how long.
The nice thing about this section is that you can pin up to 10 people to it manually. So, if you often attend meetings with a specific person, click the gear icon and select them from the list. Click “Done” and they will be pinned to your list.
Not only do you see the time you spend in meetings with your pinned people, but you can also quickly schedule a meeting with someone on your list. Click “Schedule Next Meeting” and an event detail page with your representative as a guest will open. Just complete the information and save the Google Calendar appointment as usual.
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And just like the other two panels in the Time Insights sidebar, you can see that the details in this section are adjusted based on the calendar view you selected.
If you want others to only be able to schedule meetings with you on certain days or at certain times, you should set up appointment windows in Google Calendar.
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