If you and your team or colleagues use a shared Google Drive, you might want quick and easy access to it. In just a few minutes you can add this shared drive to File Explorer on Windows.
This is a convenient option because it eliminates the need to open your browser, log into Google Drive, and navigate to the shared drive item you want. Just open File Explorer and get started.
Note: From May 2022, Shared cabinets are available Google Workspace accounts including Business Standard and Plus, Enterprise, Education Fundamentals, Teaching & Learning Upgrade, Standard and Plus, Nonprofits, and G Suite Business; essentials.
The first step in accessing your shared drive on Windows is to download the application. Visit the Google Drive for desktop website and click Download Drive for Desktop, which should automatically detect your platform.
Access your downloads from the folder or toolbar for the browser you are using and open the GoogleDriveSetup.exe file.
If prompted, click Yes to allow Windows to run the Google Drive installer on your computer.
You’ll then be asked if you want to add an application shortcut or shortcuts for Google Docs, Sheets, and Slides to your desktop. Check the boxes as per your preference and click “Install”.
When the process is complete, you will be prompted to sign in. This is required to connect your Google account to the application. Click on “Sign in with browser”.
Select the Google account you want to use and sign in, or add another account if you don’t see the right one in the list.
Next you will receive a message with three statements that you should confirm for your safety. When you’re done, click Sign In.
After you have successfully logged into your account, you will see a corresponding message in your browser. You can then close that browser tab or window.
You will also see a pop-up confirmation message from the Google Drive application. Click “Close” to confirm and continue.
Also, you may see a smaller warning that Google Drive is loading your files. If yes, you can click “OK” to acknowledge and close the notification.
You can then open File Explorer on Windows as usual. By default, you’ll see Google Drive listed on the left under This PC. You can expand Google Drive to see My Drive and Shared Drives. Select Shared Drives to view your items.
Alternatively, if you have chosen to place the Google Drive icon on your desktop, you can double-click it. This will open File Explorer with Google Drive selected for you.
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Once you’ve installed Google Drive for desktop, you can make adjustments to the settings if needed. These include switching drives, mirroring files vs. streaming, starting at system boot, Adding another Google accountand more.
Open your taskbar and select the Google Drive icon. Click on the gear icon and select “Settings”.
Select “Google Drive” on the left to see the initial settings. For more, click the gear icon in the top right.
Make the desired changes and click Done.
If you want specific files in your shared Google Drive available for offline access, it only takes a few clicks.
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Open Google Drive in File Explorer and select Shared Drives to view your items. Right-click an item, hover over Offline Access, and select Available Offline from the pop-out menu to place a check mark next to it.
Having Google Drive right on your desktop is handy for those who use it regularly. So if you can see that drive in File Explorer, that’s even better.
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