It’s hard enough keeping up with our own schedules, let alone those of others. When you use Google Calendar for Business, you can keep your co-workers and team up to date on when and from where you are working.
Note: From September 2021 you will need a Google Workspace plan to use the function. These include Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, Nonprofits, and G Suite Business.
To get started, open this section in Settings. So go to Google Calendar on the web and sign in. Click on the gear icon in the upper right corner and select “Settings”.
In the top left, expand General and select “Working Hours & Location”.
Click the check box next to Enable working hours. Then click below on each day of the week you’d like to work.
Then enter a start and end time for each of these days. You can use the Copy to All link if you want to use the same working hours every day.
A great feature of working hours is that you can set up additional working hours for a day. So if you work a couple of hours in the morning and a couple more hours in the evening, that’s where you can set that up.
Click the plus (+) sign to the right of the day to view a different time period.
Select the start and end times for this period. You can add as many time periods as you want for a day, just use the plus sign to set up more.
If you want to remove a period for a day, just click on the minus sign to the right of it.
TIED TOGETHER: How to use appointment windows in Google Calendar
It’s just as easy to set up a location for each day of the week you work. Check the box for Enable RAM Location in the same Settings area.
Then click below on each day of the week you’d like to work. After that, select a location for each day from the drop-down box.
If you select Somewhere Else, you can enter a custom location in the pop-up window. This is useful for one-off occasions when you work in a coffee shop, your in-laws’ house, or on a business trip.
When you add the location you will be working on, it will show up on your Google Calendar. The location is shown under or next to the date in all calendar views except the year.
For example, if you need to change locations for a single day, maybe one day work from home instead of the office, it’s easy. Hover your cursor over the location and it will say “Change Location”. Click and then select the new location for that day.
As mentioned earlier, you can use both work time and location, or just one or the other. To use both, simply check both boxes to enable them. You can then adjust the days, hours, periods, and locations for the days as needed.
Keep everyone in the loop so your team knows if you’re available or another time is better when it’s time for a meeting, one-on-one, or brainstorming session.
TIED TOGETHER: How to propose a new time for a Google Calendar event
This article was previously published on Source link